All available positions are listed on this page.

Please email contact@boutiquefairs.com.sg with your CV and cover letter to apply for an available role.

We are looking for a highly organised and proactive Operations Executive / Senior Operations Executive to coordinate the planning and execution of our events. This role plays a key part in ensuring smooth event delivery by managing operational workflows, coordinating logistics, and supporting the team across multiple work streams. You will work closely with internal teams, vendors, suppliers, contractors, venues, and partners from the early planning stages through to on-site execution and post-event wrap-up. We are looking for someone who is detail-oriented, resourceful, hands-on, and comfortable working in a fast-paced events environment. The level of appointment will be determined based on the candidate's experience, capabilities, and ability to independently manage operational workstreams. The role is primarily remote, with on-site attendance required for meetings, site recces, setup and teardown, and during event periods.

Key Responsibilities

Event Planning & Coordination

• Support end-to-end event planning, timelines, and deliverables
• Coordinate with suppliers, contractors, venues, and partners
• Support vendor operational and logistics requirements
• Track event requirements, submissions, and compliance documents
• Follow up on timelines and outstanding action items to ensure deadlines are met

Operations & Logistics

• Plan and prepare operational documents, including floor plans, setup plans, schedules, and checklists
• Coordinate event setup, event days, and teardown processes
• Support on-site event operations
• Identify operational issues and work with relevant teams and partners to resolve them
• Recruit, schedule, brief, and manage part-time event staff
• Source, purchase, and coordinate logistics and operational items required for the event
• Manage event inventory and storage

Data & Reporting

• Maintain and manage operational data using Google Sheets
• Track operational budgets, invoices, expenses, and costs
• Compile post-event reports, data, and operational insights

Design & Materials

• Support the creation and updating of event materials, layouts, and decks using Figma
• Ensure information is accurate and consistent across internal and external documents

Requirements

Technical Skills

• Proficient in Google Sheets
• Strong written and spoken English
• Mandarin proficiency is advantageous for coordinating with contractors and suppliers, as well as for Taobao procurement

Core Competencies

• Highly detail-oriented with strong organisational and time-management skills
• Able to manage multiple priorities and deadlines effectively
• Proactive and comfortable taking ownership of assigned workstreams
• Problem-solver with a calm, solutions-driven approach
  
• Strong follow-up skills and able to keep track of multiple moving parts
• Able to communicate and coordinate effectively with internal and external stakeholders
• Comfortable working independently, with the level of autonomy depending on experience and seniority

Work Style

• Comfortable working in a fast-paced events environment
• Willing and able to work weekends during event periods
• Flexible and hands-on, especially during setup and event days
• Comfortable with responsibilities and working hours varying during peak event periods
  

Additional Preferred Skills & Experience

• Experience in events, exhibitions, or experiential projects
• Experience with Figma, Canva, AutoCAD, or Adobe Illustrator
  

We are looking for a highly organised, dependable, and proactive Vendor Communications Executive who communicates clearly and is comfortable taking ownership of day-to-day coordination.You should be responsive and attentive to detail, able to manage multiple deadlines and requests calmly, and confident communicating tactfully with both vendors and internal teams. As we are a lean team, we are also seeking someone who takes initiative and is willing to step in and support the wider team when needed.Working closely with the Vendor Communications Lead and events team, you will help ensure that vendors receive timely, accurate information and support throughout their participation in Boutiques, from registration and event preparation through to event days.

Key Responsibilities

Vendor Communications & Coordination

• Serve as a day-to-day point of contact for participating vendors via email, WhatsApp, and phone calls
• Respond to vendor enquiries with clear and accurate information on event requirements, deadlines, procedures, and arrangements
• Manage reminders and follow-ups for registrations, forms, payments, submissions ,and other event requirements
• Check in with vendors at key stages of event preparation and follow through on outstanding matters
• Escalate enquiries or issues requiring further input to the appropriate team member
• Support online vendor onboarding sessions and respond to vendor queries
• Maintain friendly, professional, and timely communication throughout the vendor journey

Event Preparation & Administration

• Prepare and manage JotForm forms and submissions
• Maintain accurate vendor information, records, and Excel trackers
• Monitor outstanding vendor requirements and proactively follow up with vendors
• Assist with taking meeting minutes, task tracking, and follow-ups arising from team discussions
• Support the wider team with general event coordination

Event-Day Support

• Support the Vendor Communications Lead with vendor communications during event days.
• Contact vendors regarding outstanding requirements, operational matters, and event-day arrangements
• Assist with general vendor queries and direct operational issues to the relevant team members
• Provide general on-site support to ensure smooth vendor coordination throughout the event

Partner & Supplier Coordination

• Liaise with event partners, suppliers, and other stakeholders when required
• Coordinate the sharing of relevant information between vendors, suppliers, and the internal team
• Support vendor-related operational requirements and follow-ups
  

Skills & Requirements

• Strong written and spoken English with the ability to communicate clearly and tactfully
• Confident communicating with different stakeholders via email, WhatsApp, and phone calls
• Highly organised and detail-oriented, with strong administrative and coordination skills
• Able to manage multiple tasks, deadlines, and follow-ups simultaneously
• Proactive and friendly
• Comfortable working independently while keeping the team informed
• Proficient in Google Sheets and Docs
• Familiar with Jotform, Canva, Figma, and Shopify
• Comfortable learning and working with new systems and digital tools
• Previous experience in events, customer service, administration, or a similar role is preferred